Smash! Junior Badminton Club

Rota Secretary Role

The Smash rota secretary creates the parent duty rota at the beginning of the season and then sends reminders to parents when their duty is due. As a member of the committee, the rota secretary attends committee meetings (up to 4 times a year) and contributes to the discussion and decisions.

List of duties and responsibilities:

• Create a poll to get parents’ availability and send it to parents. This is usually done a couple of weeks after the start of season when the majority of members are enrolled. Until then, the committee members should cover slots
• Gather the data from the poll and create a schedule. Email the schedule to the members
• Send reminders at the beginning of of the week to parents whose duty is on Saturday
• Attend committee meetings
• Protect members personal information in line with GDPR requirements.